How to Illustrate HR Data Using Dashboards in PowerPoint

How to Illustrate HR Data Using Dashboards in PowerPoint

Need to present human resources-related metrics? Use an organized way to display important aspects of the human resources performance indicators inside a concise data dashboard. This will help your audience quickly gain insights into the presented data. Read on to get inspiration and graphics ideas on illustrating HR concepts.

You can download all presented graphics examples as an editable HR Metrics Dashboard Data Charts PowerPoint deck. See details by clicking slide pictures.

What is an HR dashboard and why use it?

An HR metrics dashboard is a human resources management tool that visually tracks, analyses, and displays key performance indicators, metrics, and key data points to monitor the health of the HR department or a specific HR process or project.

It is a good idea to start a data presentation by clarifying the HR dashboard purpose, supporting it with an additional quote. To prepare such a slide, you can add a picture and design elements such as an icon and a quote box. They will make the slide more eye-catchy.

HR Dashboard Definition & Quote

Let’s see what HR metrics you can present and how to show them in order to be easy to understand.

Present employees profile split with HR dashboard

The employee profile dashboard can include headcount by:

  • type of work (White Collar vs. Blue Collar)
  • contract type (Full Time vs. Part Time)
  • region
  • department (e.g. General Management, Sales, Marketing, Finance & Administration, HR, Supply chain, IT)
  • HQ overhead ratio

See below how you can organize such data set in a visually consistent layout:

Employee Profile Dashboard

When putting various data categories on one slide, think about the best way to visualize each indicator. For example, we chose a donut chart for the type of work and contract, and bar charts for regional and department split. Icons also will be helpful for creating a visual association.

Illustrate recruitment and onboarding metrics

Recruitment and onboarding metrics usually represent:

  • time and source to hire
  • open positions by department
  • cost per hire

We illustrated those HR metrics in a 3 column grid depending on data type: e.g. horizontal bar graph for comparing 6 indexes, and pie chart for the source of hire. You can also include a bold font of showing KPI numbers to make them stand out, like the cost per hire on the slide below.

Recruitment & Onboarding Dashboard

Design employees skills matrix

If you want to see a big picture of your employees’ skills, a matrix dashboard can be a good format to try. You can evaluate key competencies, like communication skills, adaptability, and decision-making by teams or departments.

See the skills profile slide below. Notice how we used color-coding for the level of a particular skill, starting from No competence to Expert level.

Skills Matrix Dashboard

To illustrate the gap between required and actual skills, you can use a gap radar chart. With its help, you can show skills priorities, requirements, and deviations.

Skills Gap HR Dashboard

Visualize employees retention

To present employees’ retention dashboard with staff turnover ratios analysis you can create such a slide with a set of bar charts showing retention data over time.

Employees Retention Dashboard

Notice the visual way we used to highlight key data (active employees, hires, exits, and retention and turnover rate) by icon and numbers in colorful 1st column.

Illustrate HR project progress

“What gets measured, gets done”, as Peter Drucker said.

Need to evaluate a project’s progress? A gauge chart is great when you have to review and present goal completion or KPI achievement levels. In our example we put three gauges showing the status of completion, time, and budget goals.

Human Resources Project Progress Dashboard

Present remuneration changes with HR dashboard

To show wage comparisons and YOY changes, you can use a remuneration dashboard with various metrics, e.g. an average gross annual salary and its increase, wage level benchmark, and wage change.

Organizing data elements in a regular grid will ensure the slide looks readable and professional.

Remuneration HR Dashboard

Notice in the last data box how you can show increasing or decreasing trends by a simple elegant arrow icon.

Step-by-step instruction on how to create HR metrics types list

Here’s an example of redesigning a raw bullet-point slide that shows HR metrics and dashboarding and the final slide version:

before after hr HR Metrics Types List redesign example

See the instructions on how you can turn it into a professional-looking diagram in a few steps.

1. Reorganize the way you present your bullet points.

Firstly, think about the best way to structure and organize the given data. Try different layouts, e.g. circle diagram. Check how simple shapes, icons, and a few tricks can help you redesign the default layout into infographics and save you time.

Restructure text, don’t be afraid to experiment, and find the best place for each element.

guide on hr metrics types diagram redesign powerpoint step 1

2. Work out the shapes.

Now let’s make shapes look better, with a little design touch. Arrange the points inside a round shape. Adjust subpoint texts, their position. Replace old-looking Times font with more modern – here we used Calibri font.

guide on hr metrics types diagram redesign powerpoint step 2

3. Symbolize each point with an icon.

Adding a specific icon to each HR metric point will make your diagram more readable.

guide on hr metrics types diagram redesign powerpoint step 3

4. Enrich your diagram with additional design elements.

Add various colors for each point to make your slide more vivid. You can also add a stylish look by using a special outline strokes on circle shapes.

guide on hr metrics types diagram redesign powerpoint step 4

Check the guide and other examples on our YouTube channel: How to Present HR Data Creatively with Dashboards in PowerPoint.

Resource: HR Metrics Dashboard Data PPT Charts

The slide graphics in this blog are a part of our HR dashboard graphics collection. It contains slide templates to create visual dashboard slides for presenting human resources metrics and charts (mostly data-driven Excel charts). Check the full collection here:

HR Metrics Dashboard Data PowerPoint Charts

Want to customize your slides even more? Graphics from the professionally designed diagrams collection might help you take your next PowerPoint further.